Animals
No live animal, reptile, fish or bird will be allowed to enter or remain in the facility. The only exception is an association approved and properly and safely muzzled “Assist Animal.”
Booth Construction
Exhibits shall be arranged so as not to obstruct the general view, nor obstruct the exhibits of others. Plans for specially-built displays not in accordance with regulations are to be submitted to Hopper Expositions, Inc. before construction is ordered.
Decorating/Show Color Scheme
Aisle Carpet - Hunter Green
Aisle Signage - Hunter Green
Booth Drape Colors - Hunter Green, Burgundy and White - repeat rotation
Registration signage and kick plates - Hunter Green on White
Table Skirting - Hunter Green with White Tops
Standard Booths
For one or more booths in a straight line (in-line booths), the maximum height of back-walls, signs, fascias and lights will be 8 feet.
All Display Fixtures over 3 feet in height may be placed next to the side walls and may extend 7 feet from the back wall. However, the last 3 feet to the aisle may not exceed over 42 inches in height. Desks, chairs and other items of furniture, such as cases or tables, may be set at the front booth line, but cannot exceed the 42-inch height limit.
See-Through Panels may be used as an entire side wall, provided samples are sent to Hopper Expositions, Inc. in advance for approval. Exhibitors using canopies of false ceiling over their exhibit may use vertical supports up to inches in width in the corner of their booth. Vertical supports, which are strictly decorative, will not be permitted if they interfere with sign lines of other exhibitors.
Perimeter Booths:
One or more booths in a straight line located on the outer perimeter wall of the floor may extend the back wall to a maximum of 12 feet (including signs, displays and lights). All other regulations governing standard booths apply to perimeter booths.
End-Cap Booth:
(2 booths side-by-side with each both on the end of a row).
The back wall of the 2 booths may be 8 feet in height so long as it does not exceed 14 feet in length (last 3 feet on each side to aisle must not exceed 42 inches in height).
Booth Furnishings:
A contracted 10’ x 10’ booth shall include the following exhibit equipment: 8’ high drape back wall, 3’ high drape side walls, 7” x 44” sign indicating company name and booth number, 4’, 6’, or 8’ x 30” high skirted table, 2 folding chairs and one wastebasket.
Additional tables, carpet, electrical outlets, pegboards, grid wall, chairs and garment racks must be ordered separately on your exhibit space contract.
Exhibitor Booth Vacuuming
All Booths with carpeted areas will be vacuumed, at no cost to the exhibitor, on Friday night before the doors open for the Exhibitors at 8AM on Saturday morning. If the exhibitor wants their booths vacuumed daily, please contact our decorator, the Reber-Friel Company at (610)-265-7310 to make arrangements.
CARTS/DOLLIES:
Reber-Friel, our decorator, will have a number of carts available at no charge for exhibitor use during move-in and Monday's tear-down. It is requested that after you finish moving your materials from or to your vehicle that you return the cart immediately to the dock area so another exhibitor can start moving in or out.
CHILDREN:
Children will be admitted to the market and /or market party during show hours providing they are supervised and under parent and/or guardian control during their visit. Do not let children “run wild” or be on the “loose” while they are at the market or market functions. However, our liability insurance coverage dictates that children ARE NOT allowed during the days and hours of exhibitor move-in, set-up, and move-out. It is also requested that children NOT be brought to the seminar presentations.
DEADLINES:
| Exhibit Space Contrat Deadline: |
|
May 2, 2008 |
| Advertising Contract Dealine: |
|
May 2, 2008 |
| Ad Copy Deadline: |
|
May 9, 2008 |
| 2000-piece Store/REtailer Mailing Deadline: |
|
June 6, 2008 |
| Booth Furnishings Advance Rate Deadline: |
|
July 3, 2008 |
| Hotel Reservations "Block Rate" Deadline: |
|
July 9, 2008 |
FORMS OF PAYMENT:
All Exhibit Contracts are expected with payment in full by the official contract deadline that is published on the Exhibit Space contract. Contracts received without payment in full will not be processed until full payment is received. Accepted forms of payment will be VISA, Master Card, American Express, business or personal check, cashiers check, certified check or money orders drawn on a U.S. bank. Postmarks will not be considered for receipt. Checks returned for any reason of non-payment will incur a $100.00 return check charge in addition to the bank charge. Certified funds will then be required to process the Exhibitor Contract a second time.
GUESTS:
“GUEST” badges for the Market are available and will be issued on a case-by-case basis. The badges will be issued and can be picked up at the Buyer Registration Desk.
LOADING DOCK RULES:
The docks will be open Thursday (July 31) and Friday (August 1) from 8AM until 6PM for Exhibitor load-in . When the Market ends, the docks will be open Monday (August 4) at 4PM until 8PM. Loading Docks 22-27 have been assigned to the AETA International Fair.
MARKET DIRECTORY INFORMATION:
The “Market Directory Information” page MUST be filled out completely and returned with your Exhibit Space Contract. Be sure to list all of your Company/Line names and their respective category numbers so they can be included in the “Product Categories” listings in the Market Directory. There is no charge for your Company/Line listings in this section regardless of the number.
NEW PRODUCTS TABLES:
Join in on the excitement! The New Products Gallery is the best and easiest way to showcase your company’s newest trends and styles. Feel the excitement as the Buyers walk through these displays and can’t wait to come by and see you. It’s like money in the bank.
Bring your items with you on set-up day and you will be able to display the item(s) on designated tables in the registration area. We will provide a sign with your company name and booth number at the registration booth. These tables will be on a first come – first serve basis. Don’t be left out, hurry and get your application in today!
If displaying small items such as books, stationery, figurines and belts, 6 of these items are considered one. Any large article such as saddles, boots, hats or tack trunks will be considered one item. Apparel will be limited to two items or 2 half-body mannequin per entry.
SET-UP AND MOVE-OUT:
| Move-in & Set-up |
Thursday |
July 31 |
8AM - 6PM |
| |
Friday |
August 1 |
8AM - 6PM |
| Move-out |
Monday |
August 4 |
4PM - 8PM |